Main duties:• arrangement of execution of documents and order of documents at the request of the clients and/or other staff;• preparation of the sets of corporate documents for the purposes of KYC, corporate due diligence;• answering on telephone calls, incoming e-mails;• coordination of document flow;• clerical and administration assistance;• photocopying, scanning and printing various documents; Regular additional duties:• preparation of standard documents drafts (according to template) and standard translation (English, Russian);• assistance and participation in implementation of corporate procedures, maintenance of corporate registers;• liaising with banks, custodians, investment firms regarding clients’ KYC and corporate issues; • update and maintenance of internal records and databases;• invoicing;• organizing and storing paperwork, documents and computer-based information, maintenance of documentation archive (in hardcopies and electronic form);• sorting and distributing incoming post and organizing and sending outgoing post;Occasional (rare) additional duties: • invoicing, including without limitation: • Reconciliation of sales and services invoices; • Monitoring of timely settlement of annual levies payment for a portfolio of clients in various jurisdictions;• Liaison with corporate providers and registered agents for the purposes of outstanding fees settlement (monthly update);• Preparation of payment plans for treasury department and monitoring of timely settlement; • keeping a track record of utilities payments and other services invoices for a number of clients’ premises and cars;Requirements:• Responsibility, self-discipline, accurateness, good literacy.• Excellent knowledge of English is essential.• Eligible to work in Cyprus without a special work permit (must).• Education in secretarial sphere is an advantage. • Knowledge of Greek and/or Russian languages is an advantage. • Work experience on administrative, secretarial, office manager positions in corporate administration or consulting companies is an advantage.Employment terms:• full time job (Monday to Friday, from 9 am to 6 pm with 1 hour lunch break) in the office located in the center of Limassol;• medical insurance according to the policies of the employer; • 13th salary bonus;• remuneration conditions will be discussed with successful candidates.
Vitalscope Management Ltd,
Limassol district, Limassol — Agia Zoni