Secretary, administrator

Επαρχια Λεμεσός, Limassol — Agia Zoni
Καταχωρήθηκε: 13.11.2019 10:51 Kωδ. αγγελίας: 2606675
Κοινοποίηση
  • Τύπος εργασίας Πλήρης απασχόληση
  • Εμπειρία Οποιαδήποτε

Main duties:

• arrangement of execution of documents and order of documents at the request of the clients and/or other staff;

• preparation of the sets of corporate documents for the purposes of KYC, corporate due diligence;

• answering on telephone calls, incoming e-mails;

• coordination of document flow;

• clerical and administration assistance;

• photocopying, scanning and printing various documents;

Regular additional duties:

• preparation of standard documents drafts (according to template) and standard translation (English, Russian);

• assistance and participation in implementation of corporate procedures, maintenance of corporate registers;

• liaising with banks, custodians, investment firms regarding clients’ KYC and corporate issues;

• update and maintenance of internal records and databases;

• invoicing;

• organizing and storing paperwork, documents and computer-based information, maintenance of documentation archive (in hardcopies and electronic form);

• sorting and distributing incoming post and organizing and sending outgoing post;

Occasional (rare) additional duties:

• invoicing, including without limitation:

• Reconciliation of sales and services invoices;

• Monitoring of timely settlement of annual levies payment for a portfolio of clients in various jurisdictions;

• Liaison with corporate providers and registered agents for the purposes of outstanding fees settlement (monthly update);

• Preparation of payment plans for treasury department and monitoring of timely settlement;

• keeping a track record of utilities payments and other services invoices for a number of clients’ premises and cars;

Requirements:

• Responsibility, self-discipline, accurateness, good literacy.

• Excellent knowledge of English is essential.

• Eligible to work in Cyprus without a special work permit (must).

• Education in secretarial sphere is an advantage.

• Knowledge of Greek and/or Russian languages is an advantage.

• Work experience on administrative, secretarial, office manager positions in corporate administration or consulting companies is an advantage.

Employment terms:

• full time job (Monday to Friday, from 9 am to 6 pm with 1 hour lunch break) in the office located in the center of Limassol;

• medical insurance according to the policies of the employer;

• 13th salary bonus;

• remuneration conditions will be discussed with successful candidates.

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