Personal assistant to director

Position SummaryThe Office Manager will be responsible for overseeing the day-to-day administration and operations of the company, ensuring the smooth functioning of all office activities and supporting management in the execution of development, sales, marketing, and administrative functions.The role requires a highly organised, proactive, and detail-oriented individual capable of coordinating multiple stakeholders, managing office procedures, supporting commercial activities, and ensuring that projects progress efficiently and according to schedule. Key ResponsibilitiesOffice Administration & Operations• Manage the daily operations of the office.• Maintain office systems, records, and filing procedures.• Coordinate correspondence, documentation, and communications.• Organise meetings, prepare agendas, and record minutes when required.• Manage office supplies, equipment, and service providers.• Ensure efficient administration and workflow across all departments. Sales & Marketing Support• Manage and update the CRM system.• Register and monitor incoming enquiries.• Coordinate appointments, meetings, and property viewings.• Assist in preparing sales reports, price lists, brochures, and presentations.• Coordinate with marketing agencies and external suppliers.• Support event planning, launches, and promotional activities. Client & Stakeholder Relations• Act as the first point of contact for clients, suppliers, consultants, and business partners.• Ensure professional and timely communication with all stakeholders.• Coordinate meetings and maintain communication records.• Assist with customer service and client follow-up activities. Financial & Administrative Support• Assist with invoice processing and payment tracking.• Coordinate documentation with accountants and auditors.• Assist in budget monitoring and expense tracking.• Support management with administrative and reporting requirements. Human Resources & Office Coordination• Assist with recruitment processes and onboarding of new employees.• Maintain employee records and documentation.• Coordinate training sessions and staff meetings.• Support the implementation of company policies and procedures.• Monitor office attendance and leave records. Key Performance Indicators (KPIs)Administration• Timely completion of administrative tasks.• Accuracy and organisation of company records.• Meeting and deadline coordination effectiveness.Sales & Marketing Support• CRM accuracy and completeness.• Lead response and allocation times.• Timely preparation of sales and marketing material.Office Operations• Smooth day-to-day office functionality.• Supplier and service provider management.• Employee and stakeholder satisfaction. Qualifications & Experience• Degree or Diploma in Business Administration, Management, Real Estate, Marketing, or a related field.• Minimum 3 years of experience in office management, administration, project coordination, or a similar role.• Experience within the real estate, construction, development, or professional services sector will be considered an advantage.• Excellent command of English and Greek, both written and spoken.• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).• Experience with CRM systems and project management software is desirable.• Practical experience dealing with the Cyprus Land Registry, Tax Department, local authorities, and government services.• Understanding of property transfer procedures, title deed processes, VAT applications, and development-related documentation. Personal Attributes• Highly organised and detail-oriented.• Strong communication and interpersonal skills.• Ability to manage multiple priorities simultaneously.• Professional appearance and conduct.• Strong problem-solving and decision-making abilities.• Proactive and self-motivated.• Ability to work independently and as part of a team. Reporting StructureReports To:Managing DirectorWorks Closely With:• Architects• Engineers & Consultants• Sales & Marketing Teams• Accountants & Auditors• Legal Advisors• Contractors & Suppliers• External Service Providers

Real Estate Administration And Marketing OfficerIMPORTANT: Apply via https://bit.ly/Avlida-Apply-2, otherwise will not be considered.A.N. Stasis Estates PLC is looking to hire a Real Estate Administration And Marketing Officer who will be responsible for overseeing and performing day-to-day operations of the Real Estate Team. Duties and Responsibilities:Update and maintain CRM, document management and tasks/project management platforms;In doing so, handling, filing and administering documents, contacts, tasks and other information, both digitally and physically;Answering enquiries by, interacting with, and handling requests from, leads, clients, and customers via emails/calls/messages/etc; interact with clients and tenants;Develop, maintain and promote real estate marketing materials and assets in digital and physical formats;Deal with all aspects of rentals and sales bookkeeping, accounts, control, collections, arrears, and all aspects of financial transactions as per requirements of the Accounts department; andProvide general office support.Requirements:Work experience in an entry-level similar position for at least 2 years;Holder of a Bachelors’ degree;Computer knowledge and literacy, excellent knowledge of the English language, and very good knowledge of the Greek language, are absolutely essential;Organizational skills with the ability to work in a diversified, team and agile environment, and the ability to hustle through and deliver results, are necessary; andCandidates with very good knowledge of Russian and/or Arabic and/or work experience with a CRM platform (i.e. Salesforce or HubSpot) and/or within the Real Estate industry and/or digital marketing software and/or cloud-based task or project management software and/or other relevant digital business systems will be considered advantageous.Benefits:Competitive pay package, sales commissions and performance bonuses;Office located in a very nice environment within the 4* Avlida Hotel in Paphos, and the role is embedded within a young, thirsty and diversified team of hustlers;Full meals and non-alcoholic beverages during working hours during the Hotel’s operating season; andFull use of electronic desktop devices, mobile devices, business mobile number, office business systems and many other such systems provided at the convenience and expense of the business.

Real Estate Sales Executive – Stasis Estates PLC Apply via https://bit.ly/Avlida-Apply-2 otherwise will not be considered. Role: Drive property sales and rentals by building client relationships, conducting viewings, managing the sales process, and promoting company properties. Key Responsibilities: Find and engage buyers, renters, agents, and brokers Build and maintain business relationships Conduct property viewings Manage sales and rentals from inquiry to after-sales support Research market opportunities and evaluate leads Promote listings through partners and digital platforms Coordinate property presentations Represent the company at events and seminars Requirements: Strong sales, organization, and communication skills Fluent in English, any other language will be an advantage Proficient in MS Office or Google Workspace Real estate or sales experience is an advantage CRM, project management, or digital marketing experience is a plus Additional languages (e.g. Russian) and a university degree are beneficial Benefits: Competitive salary + bonuses + high commissions Paid annual leave Meals and beverages provided Company car and work devices Training and career development Modern office in a 4★ hotel environment

We are currently seeking a highly organized, proactive, and professional Secretary / Office Administrator to join our team in Limassol.About the Role:As Secretary/Office Administrator, you will be the backbone of our office operations, providing essential administrative support to ensure the smooth running of daily activities. You will work closely with the Managing Director and play a key role in maintaining high standards of organization and communication.Key Responsibilities:∙ Coordinate and manage general office administration and daily operations∙ Handle incoming telephone calls, correspondence and inquiries with professionalism and efficiency∙ Draft, prepare, and manage letters, quotations, authorization letters, and other official documents∙ Provide direct administrative support to the Managing Director∙ Issue invoices and receipts, follow up on outstanding accounts, and assist with bank reconciliations∙ Organize and coordinate meetings, appointments, and company events∙ Perform other standard administrative duties as requiredRequirements:∙ Proven previous experience as an Administrative Assistant, Secretary, or in a similar role∙ Excellent written and verbal communication skills in both English and Greek (mandatory)∙ Strong computer proficiency (MS Word, Excel, Outlook, and internet applications)∙ Basic bookkeeping knowledge; experience with any accounting software will be considered a strong advantage∙ Outstanding organizational and multitasking abilities∙ Self-motivated, dynamic, and able to work independently∙ High attention to detail and a professional attitudeWorking Hours:Monday to Friday, 08:00 – 17:30 (with a lunch break from 13:00 – 14:30)What We Offer:∙ A stable and supportive working environment in a well-established marine company∙ Competitive remuneration package with 13th salary

A Limassol based marine services provider company requires an administrative and customer support officer on a part time basis (Monday to Friday 08:00-13:00 hrs) If you are a EU citizen with exhelent knowledge of the English language and computers, you may send your cv There will be a priority to Candidates with previous experiance in Shipping and or a degree relating to shipping business