Administrative support role - chinese medicine clinic
- Τύπος εργασίας: Μερική απασχόληση
- Εμπειρία: Από 1 έτος
- On-site/Remote: On-site
We are a Chinese Medicine Clinic seeking a highly organized, proactive, and reliable individual to support daily operations and administrative functions. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple tasks efficiently while ensuring a smooth and welcoming clinic environment.
Key Responsibilities:
+ Oversee day-to-day office administration and ensure smooth clinic operations
+ Organize staff schedules and maintain the clinic calendar
+ Welcome and assist clients in a friendly, professional, and respectful manner
+ Handle cash and card transactions securely and accurately
+ Prepare, edit, and format documents, spreadsheets, and records using Excel and other office software
+ Manage incoming and outgoing phone calls, providing basic information to clients when needed
+ Perform general administrative tasks (filing, copying, scanning, email correspondence)
+ Maintain and update the CRM system with accurate client and operational records
+ Monitor clinic and office supplies, track inventory, and place orders when needed
+ Ensure the clinic environment and facilities are clean, organized, and well maintained
Requirements:
+ Fluency in English (written and spoken)
+ Strong communication and interpersonal skills
+ Excellent organizational abilities and attention to detail
+ Ability to multitask and solve problems efficiently
+ High level of discretion, responsibility, and reliability
+ Ability to work independently and take initiative
+ Proactive mindset in identifying and resolving daily operational needs
Working Hours*:
Monday, Tuesday, Thursday: 09:00 – 15:00
Wednesday: 13:30 – 20:00
Friday: optional
* Working hours may vary according to the appointment schedule
Additional Information:
- Official employment
- Only shortlisted candidates will be contacted
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