Back office associate

Job Vacancy – Salon Coordinator / AdministratorJoin the Rubelle Beauty Salon TeamWe are looking for an organised, motivated, and professional Salon Coordinator / Administrator to help oversee the smooth day-to-day running of our two busy salons.This is an excellent opportunity for someone who enjoys working with people, is highly organised, and takes pride in delivering outstanding customer service.Key responsibilities:* Coordinating the daily operations of both salons* Managing bookings and appointment scheduling* Opening and closing salon procedures* Monitoring and responding to client reviews* Ensuring excellent salon presentation and cleanliness standards* Supporting staff and helping maintain efficient salon operations* Assisting with customer enquiries and reception dutiesIdeal candidate:* Strong organisational and communication skills* Professional and friendly manner* Ability to multitask in a busy environment* Good computer and administrative skills* Previous salon, beauty, hospitality, or customer service experience preferred* Beauty treatment experience is an advantage but not essential* Willingness to learn and perform simple beauty treatments when requiredWhat we offer:* Competitive salary based on experience* Full training and ongoing support* Career development opportunities* A positive and supportive team environmentIf you are organised, proactive, and passionate about customer service, we’d love to hear from you.To apply, please send your CV and a brief introduction about yourself.

Job DescriptionWe are seeking an organized and detail-oriented Administrative & HR Officer to support the day-to-day operations of the company. The successful candidate will be responsible for administrative, human resources and regulatory compliance duties.Key Responsibilities• Prepare and publish job advertisements on relevant platforms.• Draft employment contracts and other HR-related documents.• Assist with employee onboarding and offboarding procedures.• Maintain and update employee records, both in physical files and digital systems.• Manage and maintain documentation relating to the employment of third-country nationals, including residence permits, renewals, and communications with the relevant authorities and agents to ensure ongoing compliance.• Submit waste collection and waste management data to the relevant authorities.• Liaise with government departments and regulatory authorities when necessary.• Provide administrative and online system support to various departments as required, including electronic submissions, document preparation, and online account management.• Provide first-line assistance with computers, printers, email, and office software.• Liaise with external IT support providers when necessary.Requirements• At least two years’ experience in administration, human resources, payroll, or a similar role.• Proficient in the use of computers and office productivity software, including Google Workspace (Sheets, Docs, Drive) and/or Microsoft Office (Excel, Word, Outlook). • Comfortable using email, online portals, cloud-based systems, and web applications. • Ability to navigate government websites, electronic submission systems, and online business accounts. • Basic troubleshooting skills for common computer, printer, and software issues.• Strong organizational skills and attention to detail.• Ability to handle confidential information with discretion.• Good written and verbal communication skills both in Greek and English.• Ability to work independently and manage multiple responsibilities.Desirable Qualifications• Diploma or Degree in Human Resources, Business Administration, or a related field• Knowledge of employment legislation and HR best practices.• Experience preparing reports and maintaining compliance records.• Experience working with environmental or waste management reporting requirements.What We Offer• Gross salary based on qualifications and experience, starting from €1,500• 13th Salary• Working Hours: 08:00 – 17:00, Monday to Friday