Operations executive

A highly prestigious, international company in the heart of Larnaca, seeks to recruit an organized and capable (FEMALE) Secretary to join an expanding team of professionals. A successful applicant should have previous experience and speak fluently English.Key Duties/Responsibilities:• Communicate with clients, schedule appointments, and manage incoming calls.• Prepare documents, agreements, and handle electronic correspondence.• Coordinate with the sales and marketing teams to ensure smooth operation of all projects.• Maintaining knowledge with regional customers and relevant requirements.• Assisting in relevant duties, general office administration, projects and activities when required.Key Skills/Experience:• Minimum 3 year of experience in an administrative or secretarial role• Excellent verbal and written communication skills in English.• Solid analytical skills with strong attention to detail.• Ability to organize, multitask, prioritize and work under pressure.• Trustworthy, reliable, time conscious.• A positive, confident and determined approach and a strong team spirit.• Computer literacy.What We Offer:• Competitive salary.• Pleasant, positive, and professional work environment.• Office-based work (09:00–17:00) Monday to Friday. To apply, please send your CV with a recent photo

Position SummaryThe Office Manager will be responsible for overseeing the day-to-day administration and operations of the company, ensuring the smooth functioning of all office activities and supporting management in the execution of development, sales, marketing, and administrative functions.The role requires a highly organised, proactive, and detail-oriented individual capable of coordinating multiple stakeholders, managing office procedures, supporting commercial activities, and ensuring that projects progress efficiently and according to schedule. Key ResponsibilitiesOffice Administration & Operations• Manage the daily operations of the office.• Maintain office systems, records, and filing procedures.• Coordinate correspondence, documentation, and communications.• Organise meetings, prepare agendas, and record minutes when required.• Manage office supplies, equipment, and service providers.• Ensure efficient administration and workflow across all departments. Sales & Marketing Support• Manage and update the CRM system.• Register and monitor incoming enquiries.• Coordinate appointments, meetings, and property viewings.• Assist in preparing sales reports, price lists, brochures, and presentations.• Coordinate with marketing agencies and external suppliers.• Support event planning, launches, and promotional activities. Client & Stakeholder Relations• Act as the first point of contact for clients, suppliers, consultants, and business partners.• Ensure professional and timely communication with all stakeholders.• Coordinate meetings and maintain communication records.• Assist with customer service and client follow-up activities. Financial & Administrative Support• Assist with invoice processing and payment tracking.• Coordinate documentation with accountants and auditors.• Assist in budget monitoring and expense tracking.• Support management with administrative and reporting requirements. Human Resources & Office Coordination• Assist with recruitment processes and onboarding of new employees.• Maintain employee records and documentation.• Coordinate training sessions and staff meetings.• Support the implementation of company policies and procedures.• Monitor office attendance and leave records. Key Performance Indicators (KPIs)Administration• Timely completion of administrative tasks.• Accuracy and organisation of company records.• Meeting and deadline coordination effectiveness.Sales & Marketing Support• CRM accuracy and completeness.• Lead response and allocation times.• Timely preparation of sales and marketing material.Office Operations• Smooth day-to-day office functionality.• Supplier and service provider management.• Employee and stakeholder satisfaction. Qualifications & Experience• Degree or Diploma in Business Administration, Management, Real Estate, Marketing, or a related field.• Minimum 3 years of experience in office management, administration, project coordination, or a similar role.• Experience within the real estate, construction, development, or professional services sector will be considered an advantage.• Excellent command of English and Greek, both written and spoken.• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).• Experience with CRM systems and project management software is desirable.• Practical experience dealing with the Cyprus Land Registry, Tax Department, local authorities, and government services.• Understanding of property transfer procedures, title deed processes, VAT applications, and development-related documentation. Personal Attributes• Highly organised and detail-oriented.• Strong communication and interpersonal skills.• Ability to manage multiple priorities simultaneously.• Professional appearance and conduct.• Strong problem-solving and decision-making abilities.• Proactive and self-motivated.• Ability to work independently and as part of a team. Reporting StructureReports To:Managing DirectorWorks Closely With:• Architects• Engineers & Consultants• Sales & Marketing Teams• Accountants & Auditors• Legal Advisors• Contractors & Suppliers• External Service Providers

Our client a well-established and expanding audit and accounting firm, seeks to recruit suitable individual to join their high performing, dynamic and friendly team.Job ResponsibilitiesHandle office’s reception,but not limited to Answering and transferring phone calls, register and distribute incoming/outgoing correspondence both e mails and regular post,redirect e mails and mail accordinglyManage files-filing paperwork accuratelyTyping and copying documentsCompleting, submitting and following up of Social Insurance and Registrar of Companies changes/submissions/payments etcLiaising with Associates and ClientsProvide timely and efficient administrative assistance to the director and staff of the companyCoordinate and control the required stationery and consumables of the officeMaking meetings preparations and offering coffee/tea etcInvoicing and monitoring of Clients’ receivablesOther day-to day general administrative dutiesRequirementsRelevant College or university degree.Previous experience in similar role in a Cyprus based Audit/Accounting firm will be considered as an advantageExcellent command of the Greek and English Languages both verbal and writtenExcellent knowledge of Microsoft Word, Excel and OutlookExcellent organisational, communication and interpersonal skillsMultitask abilitiesA hard working and enthusiastic outlookInitiative and good organisational skills for follow upBusiness awarenessAbility to work and respond under pressure The firm offers:An attractive and competitive remuneration package will be offered in accordance with skills and qualificationsFlexible working conditionsOpportunities for professional growth and advancementFriendly working environment

We are looking for a Building On-site Coordinator to join our team, based in Nicosia. You'll be the face of our company on site and the first point of contact for tenants, visitors, and contractors, working closely with the concierge team to keep everything running smoothly. Knowledge of the Greek and English languages is a requirement, both in speaking and writing form. Responsibilities:● Staff the reception desk during business hours, 5 days a week (8-hour shifts)● Monitor the building for issues (maintenance, safety, cleanliness, etc.) and resolve or escalate as needed● Support the concierge team with visitor and traffic management● Maintain a professional, welcoming presence for tenants and guests● Log and report incidents or recurring issues to managementWhat we're looking for:● Fluent in Greek and English, spoken and written● A proactive, can-do attitude and genuine eagerness to learn● Comfortable working independently and using good judgment● Strong communication and people skills● Reliable, punctual, well-presented● Prior reception/customer service experience is a plus but not requiredWhat we offer:● Full-time position, Monday–Friday● Competitive salary based on skills and experience● On-the-job training and opportunity to grow within the companyTo apply, please send your CV

Our client is a leading provider of high-quality hearing care solutions in Cyprus, with established stores in Nicosia, Larnaca, and Limassol.They are currently looking to expand their team and add an Office Administrator.While previous experience in the field is not required, as full training will be provided, the ideal candidate will be someone who has experience in administration, excellent organizational and communication skills. Job ResponsibilitiesMonitor and oversee the work schedule, medical files, payments, and overall cash managementCoordinate daily activities and appointmentsProvide high-level customer serviceMaintain and manage all filing systemsEnsure continuous customer satisfaction by addressing and resolving any issues that may arise, contributing to the department’s growth and improvementAssist with various tasks and activitiesRequirementsHolder of a diploma or degreePrevious experience in customer service is essentialExperience in scheduling, maintaining medical records, cash management, and data entry/processing is desirable but not requiredAbility to communicate in Greek and English, both written and spoken, is essentialOrganizational and administrative skills, along with strong communication abilitiesOur client offers an excellent remuneration package, including commission for achieving targets, in a fast-growing environment with daily challenges. If you feel you can provide exceptional and genuine customer service with empathy in a professional setting, please send your CV.