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Office manager / executive assistant
Job Description Quantango is a technology company of like-minded people who are seeking to change the way the world trades. After spending more than 15 years in trading and brokerage, we asked ourselves a question: Why is everything so regular? So we decided to create revolutionary tools that break down barriers in trading worldwide. We are currently looking for a proactive, organized, and detail-oriented Office Manager/ Executive Assistant to ensure the smooth operation of our Cyprus office. This role is ideal for someone who enjoys creating a comfortable and well-organized working environment, takes ownership of tasks, and stays one step ahead. Requirements At least 3 years of experience as an Office Manager, Executive Assistant, Personal Assistant, Team Assistant, or in a similar administrative role. At least 3 years of residence in Cyprus and good knowledge of local services, vendors, and infrastructure. Fluency in Russian and English (B2 level or higher). Valid driving license and access to a personal car. Experience in office administration, vendor coordination, documentation, and expense management. Strong organizational and multitasking skills, with excellent attention to detail. High standards of organization and presentation, with a good eye for aesthetics and visual details. Excellent communication skills, a proactive approach, and a service-oriented mindset. Ability to work independently, adapt to changing priorities, and handle multiple tasks effectively. Experience in organizing business trips and travel arrangements for senior executives, including flights, accommodation, transfers, car rentals, and itinerary planning. Experience in coordinating business meetings, reservations, and hospitality arrangements. Experience in managing office budgets, monitoring expenses, and coordinating reimbursements with Finance. Responsibilities Office Management Oversee daily office operations, ensuring a clean, organized, and welcoming working environment. Manage office supplies, purchases, inventory, operational expenses, and budget monitoring. Coordinate with external vendors and service providers regarding cleaning, maintenance, repairs, and deliveries. Prepare workspaces for new employees in coordination with HR and IT. Welcome guests and business partners, arrange meeting rooms, refreshments, and catering. Organize team lunches, local office events, and merchandise or gift deliveries. Identify opportunities to improve office facilities, employee comfort, and operational efficiency. Executive & Personal Assistance (CEO & COO) Organize business and personal travel arrangements, including flights, accommodation, transfers, car rentals, and itineraries. Assist with calendar management, meetings, appointments, and reservations. Handle personal errands, purchases, deliveries, and coordination with external services. Arrange business lunches, dinners, and meetings with partners. Prepare expense reports and coordinate reimbursements with the Finance team. Nice to have Knowledge of Greek. Benefits Competitive and attractive compensation Proper rest time of 24 annual leave days Challenging and unique tasks in the FinTech field Funding for gym memberships, fostering a healthy work-life balance Interview Stages HR Interview – 1 hour Test task Hiring Interview – 1 hour Final Interview (On-site) – CEO & CCO About Quantango Quantango is a technology company of like-minded people who are seeking to change the way the world trades. After spending more than 15 years in trading and brokerage, we asked ourselves a question: Why is everything so regular? So we decided to create revolutionary tools that break down barriers in trading worldwide. With passion as our guide, we venture into uncharted territory, exploring new frontiers, challenging norms, and pushing boundaries further than ever before. Our vision is to have a journey to reinvent trading mechanics and to offer unlimited trading perspectives. We want people to trade cross-asset, cross-market, and even cross-event! We seek companions who are: Passionate about working in finance Ambitious to do great things Attentive to the very detail of the subject Bold enough to build different Enthusiastic along the way Ready to make a lasting impact Sounds like you? Join the Quantango Team!
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