Hr/secretary

Business Operations Manager (Marketing Agency) Location: Limassol, Cyprus (On-site, Full-Time) About Us We are a rapidly growing marketing technology company providing advertising infrastructure, managed services, and automation solutions for advertisers operating in high-risk industries, including iGaming, Forex, Crypto, Nutra, and other regulated verticals. Our mission is to build the industry's most reliable advertising ecosystem by combining cutting-edge technology, exceptional customer service, and operational excellence. As we continue to scale internationally, we're looking for an experienced Business Operations Manager to help streamline our operations, improve efficiency, and build the systems that support our growth. The Role The Business Operations Manager will be responsible for overseeing the day-to-day operations of the company, ensuring all departments work efficiently and collaboratively. You will play a key role in improving processes, tracking performance, coordinating projects, and helping leadership execute strategic initiatives. This is a hands-on leadership position for someone who enjoys solving operational challenges, building scalable systems, and driving continuous improvement. Key Responsibilities Business Operations - Oversee daily business operations across multiple departments. - Develop and improve operational processes, SOPs, and workflows. - Monitor operational KPIs and ensure business objectives are achieved. - Identify bottlenecks and implement scalable solutions. - Coordinate cross-functional projects from planning through execution. - Ensure teams remain aligned with company priorities and deadlines. Project & Team Management - Coordinate projects between Customer Success, Sales, Operations, Finance, and Technical teams. - Monitor project progress and ensure timely delivery. - Facilitate weekly planning meetings and follow up on action items. - Improve accountability through effective reporting and task management. - Support department managers in achieving operational goals. Process Improvement - Design scalable systems that improve efficiency. - Introduce automation where appropriate. - Maintain internal documentation and operational playbooks. - Ensure consistent execution of company procedures. Performance & Reporting - Track operational metrics and prepare management reports. - Analyze business performance and recommend improvements. - Build dashboards to provide visibility into company operations. - Assist leadership with strategic planning and execution. People & Leadership - Lead by example with professionalism and accountability. - Support recruitment, onboarding, and operational training. - Mentor team members and encourage continuous improvement. - Foster collaboration across departments. Requirements - 4+ years of experience in Business Operations, Operations Management, Project Management, or a similar leadership role. - Strong organizational and problem-solving skills. - Excellent project management capabilities. - Ability to manage multiple priorities in a fast-paced environment. - Strong analytical mindset with experience using KPIs and reporting. - Excellent written and verbal English communication skills. - High attention to detail and strong execution skills. - Ability to work independently while collaborating effectively with cross-functional teams. Preferred Experience Experience in one or more of the following industries is highly desirable: - Marketing Agencies - Digital Advertising - Media Buying - SaaS - Affiliate Marketing - iGaming - Forex - Crypto - High-Risk Advertising Experience with operational tools such as ClickUp, Asana, Monday.com, Jira, Notion, HubSpot, Slack, Google Workspace, or similar platforms is a strong advantage. Leadership & Growth Opportunity This role is ideal for someone who wants to grow into a senior leadership position. As the company expands, you'll have the opportunity to build teams, lead strategic initiatives, and play a key role in shaping the company's operational strategy. We're looking for someone who: - Takes ownership and drives results. - Thinks strategically while executing effectively. - Builds systems that scale. - Communicates clearly and confidently. - Inspires collaboration and accountability. - Thrives in a fast-moving, entrepreneurial environment. What We Offer - Competitive salary based on experience. - Performance-based bonuses. - Clear path to senior leadership. - Professional development and training opportunities. - Modern office in Limassol. - Work with an ambitious international team at the forefront of digital advertising technology. - Opportunity to make a significant impact in a high-growth business. If You Are... - A highly organized operator. - Passionate about building efficient systems. - Comfortable making decisions and solving complex challenges. - Motivated by continuous improvement. - Ready to help scale a fast-growing international company. We'd love to hear from you.

Job Vacancy – Salon Coordinator / AdministratorJoin the Rubelle Beauty Salon TeamWe are looking for an organised, motivated, and professional Salon Coordinator / Administrator to help oversee the smooth day-to-day running of our two busy salons.This is an excellent opportunity for someone who enjoys working with people, is highly organised, and takes pride in delivering outstanding customer service.Key responsibilities:* Coordinating the daily operations of both salons* Managing bookings and appointment scheduling* Opening and closing salon procedures* Monitoring and responding to client reviews* Ensuring excellent salon presentation and cleanliness standards* Supporting staff and helping maintain efficient salon operations* Assisting with customer enquiries and reception dutiesIdeal candidate:* Strong organisational and communication skills* Professional and friendly manner* Ability to multitask in a busy environment* Good computer and administrative skills* Previous salon, beauty, hospitality, or customer service experience preferred* Beauty treatment experience is an advantage but not essential* Willingness to learn and perform simple beauty treatments when requiredWhat we offer:* Competitive salary based on experience* Full training and ongoing support* Career development opportunities* A positive and supportive team environmentIf you are organised, proactive, and passionate about customer service, we’d love to hear from you.To apply, please send your CV and a brief introduction about yourself.

Job DescriptionWe are seeking an organized and detail-oriented Administrative & HR Officer to support the day-to-day operations of the company. The successful candidate will be responsible for administrative, human resources and regulatory compliance duties.Key Responsibilities• Prepare and publish job advertisements on relevant platforms.• Draft employment contracts and other HR-related documents.• Assist with employee onboarding and offboarding procedures.• Maintain and update employee records, both in physical files and digital systems.• Manage and maintain documentation relating to the employment of third-country nationals, including residence permits, renewals, and communications with the relevant authorities and agents to ensure ongoing compliance.• Submit waste collection and waste management data to the relevant authorities.• Liaise with government departments and regulatory authorities when necessary.• Provide administrative and online system support to various departments as required, including electronic submissions, document preparation, and online account management.• Provide first-line assistance with computers, printers, email, and office software.• Liaise with external IT support providers when necessary.Requirements• At least two years’ experience in administration, human resources, payroll, or a similar role.• Proficient in the use of computers and office productivity software, including Google Workspace (Sheets, Docs, Drive) and/or Microsoft Office (Excel, Word, Outlook). • Comfortable using email, online portals, cloud-based systems, and web applications. • Ability to navigate government websites, electronic submission systems, and online business accounts. • Basic troubleshooting skills for common computer, printer, and software issues.• Strong organizational skills and attention to detail.• Ability to handle confidential information with discretion.• Good written and verbal communication skills both in Greek and English.• Ability to work independently and manage multiple responsibilities.Desirable Qualifications• Diploma or Degree in Human Resources, Business Administration, or a related field• Knowledge of employment legislation and HR best practices.• Experience preparing reports and maintaining compliance records.• Experience working with environmental or waste management reporting requirements.What We Offer• Gross salary based on qualifications and experience, starting from €1,500• 13th Salary• Working Hours: 08:00 – 17:00, Monday to Friday

Responsibilities: - Serve as the first point of contact for visitors, ensuring a welcoming and professional first impression. - Answer, screen, and redirect incoming phone calls. - Provide refreshments (coffee/tea) to visitors and guests during meetings - Provide executive and administrative support to Head Directors, managing schedules, communication, and daily operations. - Support general administrative duties to ensure smooth office operations. Requirements: - Fluent in Russian, Greek and English. - Strong communication and interpersonal skills. - Work permit in Cyprus