Office assistant for property management company

Position SummaryThe Office Manager will be responsible for overseeing the day-to-day administration and operations of the company, ensuring the smooth functioning of all office activities and supporting management in the execution of development, sales, marketing, and administrative functions.The role requires a highly organised, proactive, and detail-oriented individual capable of coordinating multiple stakeholders, managing office procedures, supporting commercial activities, and ensuring that projects progress efficiently and according to schedule. Key ResponsibilitiesOffice Administration & Operations• Manage the daily operations of the office.• Maintain office systems, records, and filing procedures.• Coordinate correspondence, documentation, and communications.• Organise meetings, prepare agendas, and record minutes when required.• Manage office supplies, equipment, and service providers.• Ensure efficient administration and workflow across all departments. Sales & Marketing Support• Manage and update the CRM system.• Register and monitor incoming enquiries.• Coordinate appointments, meetings, and property viewings.• Assist in preparing sales reports, price lists, brochures, and presentations.• Coordinate with marketing agencies and external suppliers.• Support event planning, launches, and promotional activities. Client & Stakeholder Relations• Act as the first point of contact for clients, suppliers, consultants, and business partners.• Ensure professional and timely communication with all stakeholders.• Coordinate meetings and maintain communication records.• Assist with customer service and client follow-up activities. Financial & Administrative Support• Assist with invoice processing and payment tracking.• Coordinate documentation with accountants and auditors.• Assist in budget monitoring and expense tracking.• Support management with administrative and reporting requirements. Human Resources & Office Coordination• Assist with recruitment processes and onboarding of new employees.• Maintain employee records and documentation.• Coordinate training sessions and staff meetings.• Support the implementation of company policies and procedures.• Monitor office attendance and leave records. Key Performance Indicators (KPIs)Administration• Timely completion of administrative tasks.• Accuracy and organisation of company records.• Meeting and deadline coordination effectiveness.Sales & Marketing Support• CRM accuracy and completeness.• Lead response and allocation times.• Timely preparation of sales and marketing material.Office Operations• Smooth day-to-day office functionality.• Supplier and service provider management.• Employee and stakeholder satisfaction. Qualifications & Experience• Degree or Diploma in Business Administration, Management, Real Estate, Marketing, or a related field.• Minimum 3 years of experience in office management, administration, project coordination, or a similar role.• Experience within the real estate, construction, development, or professional services sector will be considered an advantage.• Excellent command of English and Greek, both written and spoken.• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).• Experience with CRM systems and project management software is desirable.• Practical experience dealing with the Cyprus Land Registry, Tax Department, local authorities, and government services.• Understanding of property transfer procedures, title deed processes, VAT applications, and development-related documentation. Personal Attributes• Highly organised and detail-oriented.• Strong communication and interpersonal skills.• Ability to manage multiple priorities simultaneously.• Professional appearance and conduct.• Strong problem-solving and decision-making abilities.• Proactive and self-motivated.• Ability to work independently and as part of a team. Reporting StructureReports To:Managing DirectorWorks Closely With:• Architects• Engineers & Consultants• Sales & Marketing Teams• Accountants & Auditors• Legal Advisors• Contractors & Suppliers• External Service Providers

Location: Limassol, CyprusEmployment Type: Full-timeWork Arrangement: On-siteAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Office Manager to join our team in Limassol. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of office operations, and understands the unique requirements of the Forex (FX) industry.The successful candidate will ensure the smooth day-to-day running of the office while providing administrative and operational support across multiple departments. Previous experience within an FX brokerage or financial services company is essential, as understanding the industry's workflows, terminology, and regulatory environment is critical to succeeding in this role.Key ResponsibilitiesManage the day-to-day operations of the office, ensuring an efficient and professional working environment.Coordinate office administration, supplies, equipment, and vendor relationships.Organize meetings, company events, travel arrangements, and accommodation bookings.Maintain office policies, procedures, and administrative documentation.Support senior management with scheduling, reporting, and administrative tasks.Coordinate with internal departments including Compliance, Operations, Finance, HR, and Sales.Assist with onboarding new employees and office logistics.Monitor office budgets and manage invoices and expense records.Ensure confidential handling of sensitive company information.Act as the main point of contact for office-related matters and external service providers.Identify opportunities to improve administrative processes and operational efficiency.Requirements:Ability to speak Greek and English is a must. Minimum 2 years of experience as an Office Manager, Executive Assistant, or Administrative Manager.Previous experience working in the Forex (FX) industry is mandatory.Strong understanding of how an FX brokerage operates, including the interaction between departments such as Compliance, Operations, Finance, Customer Support, and Sales.Exceptional organizational skills with outstanding attention to detail.Ability to prioritize multiple tasks and work effectively under pressure.Strong problem-solving skills and a proactive mindset.Excellent written and verbal communication skills in English.Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Professional, discreet, and capable of handling confidential information.PreferredExperience working in a regulated financial services environment.Knowledge of CRM and project management tools.Additional languages are considered an advantage.Personal AttributesWe are looking for someone who is:Highly organized and meticulous.Proactive and solution-oriented.Reliable and accountable.Professional with excellent interpersonal skills.Adaptable and able to work in a dynamic environment.Calm under pressure and capable of managing multiple priorities.Committed to maintaining high standards and delivering quality work.What We OfferCompetitive salary based on experience.Opportunity to work with a dynamic and growing FX company.Professional and collaborative working environment.Career development and growth opportunities.Modern offices in Limassol.Supportive team culture.

Office Coordinator – Limassol PERILAGE Construction is looking for a proactive and detail-oriented Office Coordinator to join our growing team in Limassol. This role is ideal for someone who enjoys coordinating daily operations, communicating with different stakeholders, and ensuring that office and project activities run efficiently in a dynamic construction environment. Key Responsibilities: * Coordinate communication between the office, clients, suppliers, subcontractors, and external partners. * Monitor project timelines and follow up on pending tasks. * Schedule meetings, appointments, and management calendars. * Assist with the preparation of quotations, reports, and project documentation. * Liaise with external consultants and public authorities when required. * Maintain and update project records, documentation, and filing systems. * Identify and resolve administrative issues to ensure the smooth running of the office. * Contribute to improving internal processes and overall office efficiency. Requirements: * Fluency in Greek and English (spoken and written). * Excellent communication and organizational skills. * Strong attention to detail and the ability to manage multiple priorities. * Previous experience in administration, coordination, or a similar role will be considered an advantage. What We Offer: * Full-time, permanent position. * A professional, friendly, and supportive working environment. * Opportunities for career growth and professional development. * Competitive salary based on qualifications and experience.

Office Administrator – Limassol PERILAGE Construction is looking for a motivated and organized Office Administrator to join our growing team in Limassol. If you enjoy working in a dynamic environment, are highly organized, and can manage multiple responsibilities, we would love to hear from you. Key Responsibilities: * Manage the day-to-day administrative operations of the office. * Organize and maintain company files, records, and documentation. * Coordinate meetings, appointments, and schedules. * Communicate with clients, suppliers, and external partners. * Assist with invoicing and general administrative tasks. * Support project documentation and internal procedures. * Handle incoming calls, emails, and correspondence. * Provide administrative support to the management team. Requirements: * Fluency in Greek and English (spoken and written). * Excellent organizational and communication skills. * Ability to work independently and manage multiple tasks efficiently. * Previous experience in an administrative or office support role will be considered an advantage. What We Offer: * Full-time, permanent position. * Friendly and professional working environment. * Opportunities for professional growth and development. * Competitive salary based on qualifications and experience. If you are interested in joining our team, please send your CV

Position: Part-Time Office AdministratorLocation: Coworking SpaceHours: Monday to Friday, 2:00 PM – 6:00 PM (20 hours per week)About the RoleWe are looking for a friendly, organised, and proactive Part-Time Office Administrator to support the day-to-day operations of our coworking space. This role is ideal for someone who enjoys working with people, maintaining an efficient workspace, and ensuring members have a positive experience.Key ResponsibilitiesWelcome members and visitors and provide excellent customer service.Manage meeting room bookings and workspace reservations.Handle incoming calls, emails, and general enquiries.Assist with member onboarding and administrative tasks.Maintain office supplies and coordinate replenishments.Ensure common areas, meeting rooms, and kitchen spaces are tidy and presentable.Support event preparation and community activities.Liaise with suppliers, contractors, and service providers as required.Perform general administrative and office support duties.RequirementsPrevious administrative, receptionist, or customer service experience preferred.Excellent communication and interpersonal skills.Strong organisational skills and attention to detail.Comfortable using Microsoft Office, Google Workspace, and basic office systems.Professional, reliable, and self-motivated.Fluent English required; additional languages are an advantage.What We OfferFriendly and dynamic work environment.Opportunity to work within a growing coworking community.Flexible and supportive team culture.Competitive hourly rate based on experience.How to ApplyPlease send your CV and a short introduction outlining your experience and availability.

Our client is a leading provider of high-quality hearing care solutions in Cyprus, with established stores in Nicosia, Larnaca, and Limassol.They are currently looking to expand their team and add an Office Administrator.While previous experience in the field is not required, as full training will be provided, the ideal candidate will be someone who has experience in administration, excellent organizational and communication skills. Job ResponsibilitiesMonitor and oversee the work schedule, medical files, payments, and overall cash managementCoordinate daily activities and appointmentsProvide high-level customer serviceMaintain and manage all filing systemsEnsure continuous customer satisfaction by addressing and resolving any issues that may arise, contributing to the department’s growth and improvementAssist with various tasks and activitiesRequirementsHolder of a diploma or degreePrevious experience in customer service is essentialExperience in scheduling, maintaining medical records, cash management, and data entry/processing is desirable but not requiredAbility to communicate in Greek and English, both written and spoken, is essentialOrganizational and administrative skills, along with strong communication abilitiesOur client offers an excellent remuneration package, including commission for achieving targets, in a fast-growing environment with daily challenges. If you feel you can provide exceptional and genuine customer service with empathy in a professional setting, please send your CV.