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Hotel administrator / hr officer

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Paphos, Tombs Of the Kings

Posted: Yesterday 15:43 Ad ID: 6188545

Job type: Full-time
Experience: From 3 years

Location: Paphos — Tombs Of the Kings

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A.N. Stasis Estates is looking to hire a Hotel Administrator / HR Officer (Dual Role) for Avlida Hotel to join their team & support their daily office procedures & operations.

A successful Hotel Administrator / HR Officer (Dual Role) will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include recruiting, HR Procedures, preparing regular reports and organising company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Duties & Responsibilities:

Recruiting

HR Procedures – On boarding

Prepare regular reports

Maintain and update company databases

Organise a filing system for important and confidential company documents

Answer queries by employees

Update office policies as needed

Maintain a company calendar and schedule appointments

Book meeting and interviews

Distribute and store correspondence (e.g. letters, emails)

Prepare reports and presentations with statistical data, as assigned

Organising and managing schedules and calendars for staff, managers, and senior-level officers

Receiving and processing communication channels, including email, phone, and physical mail

Assisting Accounts department with payroll and personnel databases

Conferring with accounting department to help make payments, process incoming invoices, and verify receipts

Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed

Creating reports and memos for managers and senior-level officers as needed

Attend meetings and record notes and messages for managers and senior-level officers

Undertakes other duties, as required

Requirements & Skills:

Proven work experience as an Administrative Officer, Administrator or similar role

Solid knowledge of office procedures

Experience with office management software like MS Office (MS Excel and MS Word, specifically)

Strong organisation skills with a problem-solving attitude

Excellent written and verbal communication skills

Attention to detail

High school diploma; additional qualifications in Office Administration are a plus

Benefits:

Opportunities for development and education

Guidance, support and training

Annual Leave

Excellent work environment

Full meals during working hours

About UsAisa International is a regulated financial planning firm with offices in Cyprus, the UK, and internationally. We provide high-quality financial planning and investment advice, with a strong focus on compliance, professionalism, and client care.Role OverviewWe are seeking a part-time Administration Assistant/Receptionist to join our Paphos office. This role involves supporting our financial planners and providing a professional first point of contact for clients. The ideal candidate will be organised, personable, and able to work independently as well as part of a team.Key Responsibilities• Communicate with clients by email, telephone, and in person when they visit the office• Support Cyprus-regulated financial planning staff with administration tasks• Maintain client files in a compliant and regulatory-acceptable manner• Co-ordinate with colleagues in Cyprus, the UK head office, and other international locations• Follow up on new applications with providers (e.g. pension trustees, investment companies)• Draft and produce formal letters and correspondenceCandidate Requirements• Excellent communication skills, both written and verbal (English first language required)• Confident using Microsoft Office applications (Outlook, Word, Excel) and other software tools• High level of attention to detail and organisational ability• Personable and approachable, with a professional manner• Capable of working independently and as part of a team with a positive “can-do” attitude• Previous experience in a financial services environment is an advantage, but not essential – full training will be providedWhat We Offer• Part-time role (approx. 15 hours per week)• Friendly and professional working environment• Training and development opportunities within a regulated financial services firm• This role may be combined with others currently on offerHow to ApplyIf you are interested in this position, please send your CV

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