Administration assistant / receptionist

Job Title: Aftersales Officer Luma Developers is seeking an organized and client-focused Aftersales Officer to join our team in Paphos. This is a full-time, on-site role for a mid-level professional with experience in client handling, operations, property management, service coordination, or structured follow-up processes. About the Role As an Aftersales Officer, you will support clients after the sale, coordinate handovers, track requests, and ensure post-sale matters are handled professionally and on time. Key Responsibilities - Client Communication & After-Sale Support • Act as a main contact point for clients after the sale • Handle client questions, requests, and concerns professionally • Provide updates on progress, timelines, handovers, and pending matters - Handover Coordination • Coordinate property handovers with clients and internal teams • Prepare and maintain handover documents and confirmations • Arrange appointments and ensure handover steps are completed - Snagging, Defects & Warranty Follow-Up • Record and follow up on snagging, defects, warranty items, and complaints • Coordinate with contractors, suppliers, and maintenance teams • Track issue completion, photos, confirmations, and client sign-offs - CRM & Request Tracking • Maintain accurate CRM records for requests, deadlines, and status updates • Monitor open tasks and follow up until completion • Prepare concise updates for management - Internal Coordination • Coordinate with sales, administration, construction, and management • Follow up internally on agreed actions and timelines • Escalate urgent or delayed matters when needed - Documentation & Administrative Support • Keep organized client, unit, request, and handover files • Assist with client forms, and post-sale documentation • Support aftersales checklists, templates, and procedures Requirements & Skills - Education & Experience • Diploma or degree in Business, Real Estate, Hospitality, Construction, or related field • 3-5 years experience in operations, client service, property management, coordination, or similar • Direct aftersales experience is advantageous but not mandatory • Real estate, property development, construction, or property management experience is a strong advantage - Technical Skills • High level of computer literacy • Good knowledge of Microsoft office • CRM or task-management experience • Strong record-keeping and follow-up ability - Languages • Excellent English is mandatory, written and spoken • Greek or any additional language will be considered an advantage - Availability • Full-time availability is required • The position is on-site and based in Paphos What We’re Looking For • Mature, reliable, and professional attitude • Strong communication and client-handling skills • Organized, structured, and solution-oriented mindset • Ability to manage multiple requests and deadlines • Attention to detail and accurate documentation • Calm and professional approach to complaints or urgent issues • Proactive follow-through from start to finish What We Offer • Opportunity to work in a growing real estate development company • Collaborative and professional working environment • Long-term career growth potential

A.N. Stasis Estates is looking to hire a Hotel Administrator / HR Officer (Dual Role) for Avlida Hotel to join their team & support their daily office procedures & operations.A successful Hotel Administrator / HR Officer (Dual Role) will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include recruiting, HR Procedures, preparing regular reports and organising company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.Duties & Responsibilities:RecruitingHR Procedures – On boardingPrepare regular reportsMaintain and update company databasesOrganise a filing system for important and confidential company documentsAnswer queries by employeesUpdate office policies as neededMaintain a company calendar and schedule appointmentsBook meeting and interviewsDistribute and store correspondence (e.g. letters, emails)Prepare reports and presentations with statistical data, as assignedOrganising and managing schedules and calendars for staff, managers, and senior-level officersReceiving and processing communication channels, including email, phone, and physical mailAssisting Accounts department with payroll and personnel databasesConferring with accounting department to help make payments, process incoming invoices, and verify receiptsEnsure functionality of necessary office equipment, and requisitioning new equipment and supplies as neededCreating reports and memos for managers and senior-level officers as neededAttend meetings and record notes and messages for managers and senior-level officersUndertakes other duties, as requiredRequirements & Skills:Proven work experience as an Administrative Officer, Administrator or similar roleSolid knowledge of office proceduresExperience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organisation skills with a problem-solving attitudeExcellent written and verbal communication skillsAttention to detailHigh school diploma; additional qualifications in Office Administration are a plusBenefits:Opportunities for development and educationGuidance, support and trainingAnnual LeaveExcellent work environmentFull meals during working hours

Job Title: Bookkeeper Luma Developers is seeking a detail-oriented and reliable Bookkeeper to join our growing team in Paphos. This role is ideal for a motivated professional who can take ownership of day-to-day financial operations while supporting the company’s continued growth in the real estate sector._______________________________________About the RoleAs a Bookkeeper, you will be responsible for maintaining accurate financial records, monitoring transactions, and supporting reporting and compliance processes. You will work closely with management to ensure smooth financial operations across multiple projects._______________________________________Key Responsibilities- Financial Record Keeping• Record daily financial transactions and maintain accurate, up-to-date accounting records• Ensure proper documentation and filing of all financial data- Bank & Transaction Reconciliation• Reconcile bank statements and monitor all incoming and outgoing payments• Track payments to suppliers, tax authorities, and other stakeholders• Follow up with clients and debtors regarding outstanding balances- Payments & Supplier Settlements• Process and execute supplier/vendor payments through the company’s bank accounts • Maintain payment confirmations and update supplier ledgers accordingly- VAT & Compliance• Prepare and submit quarterly VAT returns• Monitor and reconcile reduced VAT applications and records- Payroll Support• Assist with payroll preparation and reconciliation• Support the preparation and submission of statutory forms (including IR7)- Reporting & Budgeting• Prepare financial reports and provide updates to management• Maintain and track budgets across projects- Invoicing & Account Reconciliation• Issue invoices and credit notes• Reconcile balances with property purchasers, clients, and suppliers_______________________________________Requirements & SkillsEducation & Experience• Degree in Accounting, Finance, Economics, or a related field• 3–4 years of proven accounting/bookkeeping experience• Experience in the real estate or property development sector will be considered a strong advantageTechnical Skills• High level of computer literacy• Strong knowledge of accounting software (e.g., Zoho Books, QuickBooks, SAP, or similar)• Excellent command of Microsoft ExcelLanguages• Excellent knowledge of Greek and English (written and spoken)_______________________________________What We’re Looking For• Strong attention to detail and accuracy• Ability to work independently and take ownership of tasks• Organized, structured, and process-driven mindset• Strong communication and follow-up skills• Ability to manage multiple tasks and deadlines_______________________________________ What We Offer• Opportunity to work in a growing real estate development company• Collaborative and professional working environment• Long-term career growth potential_______________________________________How to ApplyInterested candidates are invited to send their CV to: info@luma.cy

Sixt is seeking a proactive and customer-focused Parking Agent to manage our Larnaca airport parking area. The Parking Agent will be responsible for vehicle delivery and collection, ensuring that vehicles are maintained in optimal condition and that customers receive excellent service. Key Tasks and Responsibilities: • Welcome and assist customers at the parking area during vehicle delivery and collection. • Manage the flow of incoming and outgoing vehicles efficiently. • Conduct corporate check-out procedures using PC or mobile devices to ensure vehicles are in optimal condition before use. • Complete the return inspection procedure to verify vehicles meet operational standards. • Coordinate vehicle washing and maintenance, ensuring timely service according to operational schedules. Your Profile for Success: • Fluency in English • Knowledge of other languages will be considered an advantage. • Valid driver’s license with a clean driving record. • Minimum of one year driving experience. • Willingness to work 6 days per week on shifts from Monday to Sunday. • Previous customer service experience, preferably in the car rental sector will be considered an advantage. • Excellent communication skills. • Strong organizational skills and the ability to multi-task. • Capable of managing challenging situations effectively while maintaining excellent customer service standards. • Proficient in computer usage and company systems. • Flexibility, reliability, and strong attention to detail. • Willingness to wear company uniforms. How to Apply: Why Choose Sixt? As a leading global mobility service provider, SIXT is well-known for innovative products and customer-orientated services. The company’s success and dynamic growth is based on their employees’ commitment. We champion an energized work culture, development opportunities and growth potential! In addition, we offer a competitive salary package and employee benefits.

**Secretary Wanted – Law Office**Our law office is seeking a professional and organized Secretary to join our team.**Requirements:*** Excellent knowledge of Greek and English (spoken and written)* Previous experience in a law office or with the justice/legal system* Strong communication and organizational skills* Ability to manage correspondence, appointments, and legal documentation* Good computer skills and professional manner**Duties include:*** Handling phone calls and emails* Preparing and filing legal documents* Managing schedules and appointments* Communication with courts, clients, and public authorities* General administrative supportPrevious experience in the legal field will be considered an advantage.Please send your CV and contact details to [your email/phone].

On behalf of our client, a payments company, we are looking for a Personal Assistant to support their Senior Management by handling various administrative tasks, organizing schedules, maintaining the office and managing personal and professional activities. The ideal candidate will be proactive, highly organized, and able to work independently to ensure the efficient operation of the day-to-day activities.Job ResponsibilitiesCalendar and Schedule Management:Organize and maintain the employer's calendar, including scheduling meetings, appointments, and travel arrangements.Ensure the employer is prepared for upcoming meetings and events by providing reminders and necessary documentation.Prioritize requests and meetings based on importance and urgency.Communication Support:Draft, proofread, and send professional emails and letters.Serve as a point of contact between the employer and internal/external parties.Travel Coordination:Organize travel plans, including flight bookings, hotel reservations, transportation, and itineraries.Ensure all travel arrangements align with the employer’s preferences and schedule.Administrative Tasks:Maintain and organize files, documents, and records, ensuring that they are easily accessible.Handle personal errands, tasks, appointments, and personal correspondence.Expense Management:Track expenses and handle basic budgeting for personal and business-related activities.Process and submit invoices and receipts.Confidentiality and Discretion:Handle sensitive information with confidentiality and discretion.Exercise sound judgment and professionalism in all interactions.Personal Assistance:Help with personal tasks, such as arranging home maintenance, managing subscriptions, and ensuring the smooth operation of personal obligations.Run errands or assist in other personal requests as needed.Office Management:Communicate with the office cleaner and arrange payment.Maintain office supply inventory.Communicate with visitors of the office.RequirementsExcellent organizational and time management skills.Strong verbal and written communication skills in English (Fluent) and Greek (Conversational). Any additional language will be advantageous.Experience in calendar management, scheduling, and travel coordination.Ability to work independently and maintain attention to detail.Strong problem-solving skills and ability to prioritize tasks.Confidentiality and professionalism in handling sensitive information.Flexibility and adaptability to changing needs.Preferred Qualifications:Prior experience as a Personal Assistant, Executive Assistant, or similar role.Ability to multitask and manage a variety of tasks simultaneously.A proactive attitude and a can-do approach to all assignments.