Office assistant part time paphos

Position SummaryThe Office Manager will be responsible for overseeing the day-to-day administration and operations of the company, ensuring the smooth functioning of all office activities and supporting management in the execution of development, sales, marketing, and administrative functions.The role requires a highly organised, proactive, and detail-oriented individual capable of coordinating multiple stakeholders, managing office procedures, supporting commercial activities, and ensuring that projects progress efficiently and according to schedule. Key ResponsibilitiesOffice Administration & Operations• Manage the daily operations of the office.• Maintain office systems, records, and filing procedures.• Coordinate correspondence, documentation, and communications.• Organise meetings, prepare agendas, and record minutes when required.• Manage office supplies, equipment, and service providers.• Ensure efficient administration and workflow across all departments. Sales & Marketing Support• Manage and update the CRM system.• Register and monitor incoming enquiries.• Coordinate appointments, meetings, and property viewings.• Assist in preparing sales reports, price lists, brochures, and presentations.• Coordinate with marketing agencies and external suppliers.• Support event planning, launches, and promotional activities. Client & Stakeholder Relations• Act as the first point of contact for clients, suppliers, consultants, and business partners.• Ensure professional and timely communication with all stakeholders.• Coordinate meetings and maintain communication records.• Assist with customer service and client follow-up activities. Financial & Administrative Support• Assist with invoice processing and payment tracking.• Coordinate documentation with accountants and auditors.• Assist in budget monitoring and expense tracking.• Support management with administrative and reporting requirements. Human Resources & Office Coordination• Assist with recruitment processes and onboarding of new employees.• Maintain employee records and documentation.• Coordinate training sessions and staff meetings.• Support the implementation of company policies and procedures.• Monitor office attendance and leave records. Key Performance Indicators (KPIs)Administration• Timely completion of administrative tasks.• Accuracy and organisation of company records.• Meeting and deadline coordination effectiveness.Sales & Marketing Support• CRM accuracy and completeness.• Lead response and allocation times.• Timely preparation of sales and marketing material.Office Operations• Smooth day-to-day office functionality.• Supplier and service provider management.• Employee and stakeholder satisfaction. Qualifications & Experience• Degree or Diploma in Business Administration, Management, Real Estate, Marketing, or a related field.• Minimum 3 years of experience in office management, administration, project coordination, or a similar role.• Experience within the real estate, construction, development, or professional services sector will be considered an advantage.• Excellent command of English and Greek, both written and spoken.• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).• Experience with CRM systems and project management software is desirable.• Practical experience dealing with the Cyprus Land Registry, Tax Department, local authorities, and government services.• Understanding of property transfer procedures, title deed processes, VAT applications, and development-related documentation. Personal Attributes• Highly organised and detail-oriented.• Strong communication and interpersonal skills.• Ability to manage multiple priorities simultaneously.• Professional appearance and conduct.• Strong problem-solving and decision-making abilities.• Proactive and self-motivated.• Ability to work independently and as part of a team. Reporting StructureReports To:Managing DirectorWorks Closely With:• Architects• Engineers & Consultants• Sales & Marketing Teams• Accountants & Auditors• Legal Advisors• Contractors & Suppliers• External Service Providers

A.N. Stasis Estates is looking to hire a Hotel Administrator / HR Officer (Dual Role) for Avlida Hotel to join their team & support their daily office procedures & operations.A successful Hotel Administrator / HR Officer (Dual Role) will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include recruiting, HR Procedures, preparing regular reports and organising company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.Duties & Responsibilities:RecruitingHR Procedures – On boardingPrepare regular reportsMaintain and update company databasesOrganise a filing system for important and confidential company documentsAnswer queries by employeesUpdate office policies as neededMaintain a company calendar and schedule appointmentsBook meeting and interviewsDistribute and store correspondence (e.g. letters, emails)Prepare reports and presentations with statistical data, as assignedOrganising and managing schedules and calendars for staff, managers, and senior-level officersReceiving and processing communication channels, including email, phone, and physical mailAssisting Accounts department with payroll and personnel databasesConferring with accounting department to help make payments, process incoming invoices, and verify receiptsEnsure functionality of necessary office equipment, and requisitioning new equipment and supplies as neededCreating reports and memos for managers and senior-level officers as neededAttend meetings and record notes and messages for managers and senior-level officersUndertakes other duties, as requiredRequirements & Skills:Proven work experience as an Administrative Officer, Administrator or similar roleSolid knowledge of office proceduresExperience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organisation skills with a problem-solving attitudeExcellent written and verbal communication skillsAttention to detailHigh school diploma; additional qualifications in Office Administration are a plusBenefits:Opportunities for development and educationGuidance, support and trainingAnnual LeaveExcellent work environmentFull meals during working hours

woodworkingcyprus are looking for an account and marketing manager to join their team.Job ResponsibilitiesDealing with existing &new clients of the company..Resolving any issues the clients may haveContinuously providing more information regarding company products. only Cypriot or European ..

A.N. Stasis Estates PLC is looking for a Personal Assistant, who will be meticulously aiding the Director in all tasks, projects, functions, processes, and systems requiring executive intervention, managing, planning, execution and validation. Apply via http://bit.ly/Avlida-Apply-2, otherwise will not be considered. Duties and Responsibilities: Organise, plan and execute various company projects as led by the Director. Assist with and execute matters of office administration. Manage and maintain filing and office systems, both physical and digital. Deal with various stakeholders of the company, from employment applicants to personnel and suppliers. Direct and daily contact with the Director will continuously redefine projects, procedures and tasks according to executive needs and requirements. Requirements: Computer literacy and skills are necessary. Marketing, digital design and/or coding knowledge and/or skills will be considered advantageous. Languages: Greek, English. EU citizen Possesses a driver's licence & is activly driving. Highly organised, program-oriented, efficient and self-motivated individual with critical and analytical thinking abilities. Able to work in teams but also take initiatives to solve fast-paced problems on the go, within set time-limits and restricted resources. A can-do and positive attitude combined with an excellent character and loyalty to the Director’s mission in particular and the Executives’ in general. Benefits & Working Conditions: Generous pay package and annual leaves Unmatched commissions and bonuses dependent on performance Full meals during work hours are provided by a 4* Hotel during its operational period 08:00 to 17:00, with 2 half-hour breaks Year-round Role