Office administrator full or part time

A highly prestigious, international company in the heart of Larnaca, seeks to recruit an organized and capable (FEMALE) Secretary to join an expanding team of professionals. A successful applicant should have previous experience and speak fluently English.Key Duties/Responsibilities:• Communicate with clients, schedule appointments, and manage incoming calls.• Prepare documents, agreements, and handle electronic correspondence.• Coordinate with the sales and marketing teams to ensure smooth operation of all projects.• Maintaining knowledge with regional customers and relevant requirements.• Assisting in relevant duties, general office administration, projects and activities when required.Key Skills/Experience:• Minimum 3 year of experience in an administrative or secretarial role• Excellent verbal and written communication skills in English.• Solid analytical skills with strong attention to detail.• Ability to organize, multitask, prioritize and work under pressure.• Trustworthy, reliable, time conscious.• A positive, confident and determined approach and a strong team spirit.• Computer literacy.What We Offer:• Competitive salary.• Pleasant, positive, and professional work environment.• Office-based work (09:00–17:00) Monday to Friday. To apply, please send your CV with a recent photo

Position SummaryThe Office Manager will be responsible for overseeing the day-to-day administration and operations of the company, ensuring the smooth functioning of all office activities and supporting management in the execution of development, sales, marketing, and administrative functions.The role requires a highly organised, proactive, and detail-oriented individual capable of coordinating multiple stakeholders, managing office procedures, supporting commercial activities, and ensuring that projects progress efficiently and according to schedule. Key ResponsibilitiesOffice Administration & Operations• Manage the daily operations of the office.• Maintain office systems, records, and filing procedures.• Coordinate correspondence, documentation, and communications.• Organise meetings, prepare agendas, and record minutes when required.• Manage office supplies, equipment, and service providers.• Ensure efficient administration and workflow across all departments. Sales & Marketing Support• Manage and update the CRM system.• Register and monitor incoming enquiries.• Coordinate appointments, meetings, and property viewings.• Assist in preparing sales reports, price lists, brochures, and presentations.• Coordinate with marketing agencies and external suppliers.• Support event planning, launches, and promotional activities. Client & Stakeholder Relations• Act as the first point of contact for clients, suppliers, consultants, and business partners.• Ensure professional and timely communication with all stakeholders.• Coordinate meetings and maintain communication records.• Assist with customer service and client follow-up activities. Financial & Administrative Support• Assist with invoice processing and payment tracking.• Coordinate documentation with accountants and auditors.• Assist in budget monitoring and expense tracking.• Support management with administrative and reporting requirements. Human Resources & Office Coordination• Assist with recruitment processes and onboarding of new employees.• Maintain employee records and documentation.• Coordinate training sessions and staff meetings.• Support the implementation of company policies and procedures.• Monitor office attendance and leave records. Key Performance Indicators (KPIs)Administration• Timely completion of administrative tasks.• Accuracy and organisation of company records.• Meeting and deadline coordination effectiveness.Sales & Marketing Support• CRM accuracy and completeness.• Lead response and allocation times.• Timely preparation of sales and marketing material.Office Operations• Smooth day-to-day office functionality.• Supplier and service provider management.• Employee and stakeholder satisfaction. Qualifications & Experience• Degree or Diploma in Business Administration, Management, Real Estate, Marketing, or a related field.• Minimum 3 years of experience in office management, administration, project coordination, or a similar role.• Experience within the real estate, construction, development, or professional services sector will be considered an advantage.• Excellent command of English and Greek, both written and spoken.• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).• Experience with CRM systems and project management software is desirable.• Practical experience dealing with the Cyprus Land Registry, Tax Department, local authorities, and government services.• Understanding of property transfer procedures, title deed processes, VAT applications, and development-related documentation. Personal Attributes• Highly organised and detail-oriented.• Strong communication and interpersonal skills.• Ability to manage multiple priorities simultaneously.• Professional appearance and conduct.• Strong problem-solving and decision-making abilities.• Proactive and self-motivated.• Ability to work independently and as part of a team. Reporting StructureReports To:Managing DirectorWorks Closely With:• Architects• Engineers & Consultants• Sales & Marketing Teams• Accountants & Auditors• Legal Advisors• Contractors & Suppliers• External Service Providers

We are looking for a highly organized, professional, and reliable Office Administrator / Secretary to join our team. The successful candidate will be responsible for managing daily office operations, communicating with clients, scheduling appointments, and ensuring the office runs efficiently. This role requires excellent communication skills, strong organizational abilities, and a professional attitude at all times. Key Responsibilities * Answer phone calls and respond to emails professionally * Communicate with clients through phone, email, and social media * Schedule and manage appointments and staff calendars * Maintain organized office records and documents * Follow up with clients and respond to inquiries promptly * Prepare quotations, invoices, and other administrative documents * Assist with general office administration and daily operations * Support management with administrative tasks as required Requirements * Fluency in Greek and English (mandatory) * Additional languages are an advantage * Previous experience in an administrative or secretary role is preferred * Excellent communication and customer service skills * Strong organizational and time-management abilities * Ability to multitask and work efficiently under pressure * Good computer skills, including Microsoft Office and social media platforms * Attention to detail and the ability to work independently Personal Qualities * Professional, friendly, and respectful * Honest, trustworthy, and dependable * Strong work ethic and positive attitude * Well-presented and confident when dealing with clients * Able to represent the company professionally at all times What We’re Looking For We are looking for someone who is proactive, organized, and takes ownership of their work. You should be confident in handling client communications, managing office tasks efficiently, and helping ensure the smooth day-to-day operation of the business. Reliability, professionalism, and excellent customer service are essential.

Our client is a leading provider of high-quality hearing care solutions in Cyprus, with established stores in Nicosia, Larnaca, and Limassol.They are currently looking to expand their team and add an Office Administrator.While previous experience in the field is not required, as full training will be provided, the ideal candidate will be someone who has experience in administration, excellent organizational and communication skills. Job ResponsibilitiesMonitor and oversee the work schedule, medical files, payments, and overall cash managementCoordinate daily activities and appointmentsProvide high-level customer serviceMaintain and manage all filing systemsEnsure continuous customer satisfaction by addressing and resolving any issues that may arise, contributing to the department’s growth and improvementAssist with various tasks and activitiesRequirementsHolder of a diploma or degreePrevious experience in customer service is essentialExperience in scheduling, maintaining medical records, cash management, and data entry/processing is desirable but not requiredAbility to communicate in Greek and English, both written and spoken, is essentialOrganizational and administrative skills, along with strong communication abilitiesOur client offers an excellent remuneration package, including commission for achieving targets, in a fast-growing environment with daily challenges. If you feel you can provide exceptional and genuine customer service with empathy in a professional setting, please send your CV.